QSO 340 PROJECT TWO GUIDELINES AND RUBRIC
Competency
In this project, you will demonstrate your mastery of the following competency:
- Determine appropriate methods to monitor and communicate the status of a project
Scenario
You are in the 10th week of the XYZ Business Workflow project, and things haven’t quite gone according to plan. At the end of the requirements analysis phase, your team told you the following information:
- Feature 2 (F2) development is more complex than initially thought. It will take at least 10 workweeks to complete.
- Feature Customization 3 (C3) will take close to five workweeks.
- The complete system testing will take a minimum of one and a half weeks due to the complexity of the systems involved.
You made some necessary resource and schedule adjustments in your plan and obtained stakeholder approval for the same.
However, due to delays in getting client approvals, UI design and development took one week more than estimated, which has now pushed all dependent tasks out by a week. Moreover, a resource availability issue has added three days to the Feature 1 development effort. QSO 340 Project Two Guidelines and Rubric
You are scheduled to present a project status report at the end of the week at a stakeholders’ meeting that will include the client’s representatives.
Directions
Project Status Report
Create a presentation for stakeholders describing relevant aspects of the current project status. Your presentation must include the following information:
- Original and current project schedule
- Current project status
- Updated risk register
- Any other relevant project information you believe the stakeholders need to know
You can use any project management software (PMS) tool to create and update the project schedule and status. However, remember to choose a tool that will help you complete all parts of the project, like the Gantt chart. QSO 340 Project Two Guidelines and Rubric
Specifically, your presentation must include the following rubric criteria:
- General project information
- List the project goal and objectives.
- Include the team information.
- Detail the initial schedule with milestones and end dates.
- Current project status
- Include a Gantt chart that shows the project’s progress and current schedule.
- Update the risk register. If an issue has occurred, add the issue to the Issue Log. An updated risk register includes the following information:
- Status of risks from the project planning phase, including whether and how they have affected the project plan and schedule so far
- Any issues facing the team currently and how you are managing them QSO 340 Project Two Guidelines and Rubric
- Any new potential risks and proposed mitigation
- Project summary
- Include the updated milestone and end dates.
- List action items to ensure the project stays on track.
Use the information from the scenario to make reasonable assumptions as you complete these tasks. Be certain
to explain your assumptions. Include any additional information, such as your comments and assumptions, in the slide notes.
What to Submit
To complete this project, you must submit the following item:
Project Status Report
Create a presentation of 8 to 12 slides to share the project status report at a stakeholders’ meeting. The presentation should include the basic project information, current project status, updated risks and issues, and project summary.
Supporting Materials
The following resource may help support your work on the project: QSO 340 Project Two Guidelines and Rubric
Document: XYZ Business Workflow Resource and Effort Estimates
This document provides the initial resource and effort estimates for the project.
Project Two Rubric
CriteriaExceeds Expectations (100%)Meets Expectations (85%)Partially Meets Expectations (55%)Does Not Meet Expectations (0%)Value
General Project InformationExceeds expectations in an exceptionally clear, insightful, sophisticated, or creative mannerIncludes all relevant project details, such as project objectives, team structure, and initial milestone and release dates, in a concise, informative mannerShows progress toward meeting expectations, but with errors or omissions; areas for improvement may include verbose, missing, or irrelevant informationDoes not attempt criterion 20 QSO 340 Project Two Guidelines and Rubric
Project StatusExceeds expectations in an exceptionally clear, insightful, sophisticated, or creative mannerIncludes the current schedule with a well-laid-out Gantt chart showing the percent of work completed in each task; includes an updated risk register showing the status of each risk, whether a risk occurred, and how it was handled; outlines any issues affecting projectShows progress toward meeting expectations, but with errors or omissions; areas for improvement may include missing schedule breakdown; unclear Gantt chart; missing tasks or milestones; missing or incorrect progress tracking; missing or vague risks and issues descriptions; issues or changes in estimates and schedules not handled appropriatelyDoes not attempt criterion45 QSO 340 Project Two Guidelines and Rubric
Project SummaryExceeds expectations in an exceptionally clear, insightful, sophisticated, or creative mannerProvides clear and concise project summary with any changes in milestones and release dates highlighted and explained; includes at least two action items to resolve issues and/or help the project stay on trackShows progress toward meeting expectations, but with errors or omissions; areas for improvement may include missing or vague summary; missing or irrelevant action itemsDoes not attempt criterion20 QSO 340 Project Two Guidelines and Rubric
Clear CommunicationExceeds expectations with an intentional use of language that promotes a thorough understandingConsistently and effectively communicates in an organized way to a specific audienceShows progress toward meeting expectations, but communication is inconsistent or ineffective in a way that negatively impacts understandingShows no evidence of consistent, effective, or organized communication15
Total:100%
RELATED: INT 220 MILESTONE TWO GUIDELINES AND RUBRIC
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